Overview

Time tracking is essential for monitoring productivity, managing billable hours, and improving project planning. monday.com offers a built-in Time Tracking column that allows teams to log time spent on tasks—either manually or with a timer.

This guide covers how to use, configure, and report on time tracking in monday.com, whether you’re managing freelancers, internal teams, or client projects.

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📦 What You’ll Need

✅ A Pro or Enterprise monday.com plan
✅ Board with items/tasks
✅ Access to Time Tracking column (available as a native feature)

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🛠️ How to Set Up Time Tracking

Step 1: Add the Time Tracking Column

1. Open your board
2. Click ➕ “+ Add Column”
3. Choose “Time Tracking”

This adds a new column that lets you start/stop a timer or log time manually per item.

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Step 2: Track Time per Task

There are two ways to log time:

🟢 Option 1: Start the Timer

Click the “play” (▶️) button to start tracking. Click “pause” (⏸) when done. The time gets saved automatically.

✍️ Option 2: Log Manually

Click the cell, then click “Add session” and enter start/end times or total duration.

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⚙️ Time Tracking Settings

Click the column header > Settings to:

• Allow manual time entry
• Display total time only or session breakdowns
• Lock the column (if needed for accurate reporting)

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📊 How to Report on Time Logged

1. Use the Time Tracking Widget (Dashboard)

Track team or individual time across multiple boards.

To set up:

1. Go to your Dashboard
2. Click “➕ Add Widget”
3. Select “Time Tracking”
4. Choose boards and time tracking columns
5. Filter by user, date range, or task group

✅ Useful for weekly timesheets or billable hours.

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2. Export to Excel or Google Sheets

If you need raw time logs:

1. Open board
2. Click the 3-dot menu (⋮) > Export to Excel
3. Use spreadsheet filters/formulas to analyze time

Pro Tip: Use Make.com or Zapier to sync monday data into Google Sheets in real time.

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3. Filter Boards by Logged Time

Add a filter to your board view:

• Filter by person, time range, or time > X hours
• Use the “Group by” feature to see total time per team member

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🔁 Automations with Time Tracking

While automations don’t yet allow time column actions directly, you can build helpful side workflows:

Trigger	Action
Status = “In Progress”	Notify user to start time tracker
Item moved to “Done”	Stop timer manually or prompt via notification
Time > 10h	Notify manager for review (use formula + number columns)

Use formula columns to trigger logic like:

IF({Time Tracking (Hours)} > 8, “Overdue”, “OK”)

📱 Time Tracking on Mobile

• Available in the monday.com mobile app (iOS & Android)
• Tap on a task > Scroll to Time Tracking column > Start/Pause or Log

Great for remote teams and on-the-go workers.

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🔐 Permissions and Accuracy

To maintain accurate logs:

• Lock the Time Tracking column if only managers should edit it
• Set Board permissions so users can’t delete sessions
• Train team members on how to properly pause/start timers

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👨‍💼 Use Cases

Use Case	How Time Tracking Helps
Client billing	Log billable hours for invoicing
Agile teams	Track dev/test/design hours per sprint
Freelancer management	Compare budgeted vs. actual hours
Marketing	Measure campaign setup and reporting time
HR/Operations	Calculate time spent on recurring tasks

🧩 Integrations That Boost Time Tracking

• Toggl/Harvest – Advanced time tracking tools with monday integration
• Make.com/Zapier – Export logs to Google Sheets or accounting tools
• Slack – Notify team when tasks with timers are idle

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✅ Best Practices

Tip	Why It Helps
Use automations to prompt tracking	Reduces forgotten time entries
Create a weekly reporting dashboard	Makes analysis easier
Train users on mobile time tracking	Increases on-the-go accuracy
Regularly audit time logs	Prevents data inconsistencies
Standardize how to log tasks	Ensures consistent reports across teams