Kanban boards are an effective visual tool for managing workflows, tracking progress, and prioritizing tasks. In monday.com, setting up a Kanban board is simple and fully customizable to your team’s needs.

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🧩 What Is a Kanban Board?

A Kanban board uses columns to represent stages in a process (e.g., To Do → In Progress → Done), and cards to represent individual tasks. It provides a clear overview of work status and helps teams manage tasks in real time.

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🎯 When to Use a Kanban Board in monday.com

• Managing sprints or agile workflows
• Tracking task status across a team
• Visualizing stages in a pipeline or process
• Organizing content calendars or bug tracking

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🛠️ Step-by-Step: How to Create a Kanban Board

Step 1: Create or Open a Board

1. Go to your monday.com workspace.
2. Click “+ Add” → New Board.
3. Choose from scratch or use a template (e.g., “Kanban Workflow”).

Step 2: Set Up a Status Column

1. In your board, click “+” to add a column.
2. Choose Status Column.
3. Name it something relevant like “Task Status”.
4. Customize your status labels (e.g., “To Do”, “In Progress”, “Review”, “Done”).

📝 This status column is what the Kanban view uses to group cards.

Step 3: Add Key Columns (Optional)

• People Column – Assign tasks.
• Date/Timeline Column – Set deadlines.
• Priority Column – Mark urgency.
• Text Column – Add task details or notes.

Step 4: Add a Kanban View

1. At the top of the board, click “+ Add View”.
2. Select “Kanban” from the options.
3. Choose your Status Column to group cards.
4. Click “Add View”.

Step 5: Customize the Kanban View

• Drag and drop cards between columns to change status.
• Use filters to show specific team members, priorities, or dates.
• Click any card to view or edit task details.

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✨ Optional: Use a Template

You can also start faster by using a built-in Kanban template:

1. Click “+ Add” → Choose Template.
2. Search for “Kanban”.
3. Select a ready-to-use layout (e.g., Sprint Planning, Simple Kanban).

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🔍 Best Practices for Kanban Boards

• Keep columns limited to 3–6 stages to reduce clutter.
• Use colors and labels in your Status Column for clarity.
• Set up automations to notify team members when cards move stages.
• Use Workload View to avoid over-assigning tasks to team members.

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🧠 FAQ

Q: Can I have multiple Kanban views on one board?
A: Yes, create multiple views with different filters (e.g., per team or project phase).

Q: Can I use Kanban with subitems?
A: Yes, subitems can represent checklist tasks or subtasks inside a main card.

Q: Can I share a Kanban board externally?
A: You can share views via public links if enabled in your board settings.

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📌 Summary

Feature	Availability
Kanban View	All plans
Status Columns	All plans
Templates	All plans
Automations	Basic and up
Gantt/Timeline	Pro and up

✅ Available on all plans, Kanban in monday.com is perfect for visually managing work across any team.