Overview

Visualizing project schedules is essential for planning, resource management, and timely delivery. monday.com offers powerful views—Timeline, Gantt, and Calendar—to help you see when tasks are scheduled and how they relate to each other.

This article explains how to use each of these views effectively and highlights their differences and best use cases.

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🧭 Table of Contents

1. Timeline View
2. Gantt View
3. Calendar View
4. How to Enable Views
5. Best Practices
6. Resources

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📆 Timeline View

What It Is:

The Timeline View shows items across a horizontal timeline, similar to a bar chart. It’s perfect for tracking duration and workload over time.

How to Use:

1. Click “+ Add View” on your board.
2. Select “Timeline”.
3. Choose a Timeline Column (must be added to the board first).
4. Your tasks will appear as horizontal bars based on their start and end dates.

Features:

• See overlapping tasks
• Drag to adjust dates directly
• Group by people or status
• Visualize workloads

🧠 Use case: Managing project phases, team workload, or editorial calendars.

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📈 Gantt View

What It Is:

The Gantt View is a more advanced version of the timeline. It includes task dependencies, milestones, and critical paths, making it ideal for complex project management.

How to Use:

1. Click “+ Add View” and select “Gantt”.
2. Choose columns for:
   • Start date
   • End date
   • Dependencies (optional)
3. Adjust tasks and link dependencies by dragging connectors.

Features:

• Link tasks using dependencies
• Highlight critical paths
• Zoom in/out on the timeline
• Filter by assignee, status, group, etc.

🧠 Use case: Project plans, product roadmaps, event planning, software development.

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🗓️ Calendar View

What It Is:

The Calendar View displays tasks as events on a calendar (daily, weekly, or monthly). It’s great for seeing what’s due and when.

How to Use:

1. Click “+ Add View” and select “Calendar”.
2. Choose a Date Column to use.
3. Tasks will appear on the calendar based on their selected date.

Features:

• Switch between day/week/month views
• Filter tasks by status or assignee
• Drag-and-drop tasks to new dates
• Sync with Google or Outlook calendar

🧠 Use case: Task deadlines, content publishing, meetings, due date tracking.

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🔧 How to Enable Views

1. Go to your board.
2. Click “+ Add View” in the top-right corner of the board.
3. Choose a view: Timeline, Gantt, or Calendar.
4. Customize the settings by selecting the appropriate columns.

You can add multiple views to a single board and toggle between them easily.

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✅ Best Practices

• Use Timeline for team workloads and delivery windows.
• Use Gantt for task dependencies and long-term planning.
• Use Calendar for short-term task tracking and date-based workflows.
• Always keep date fields updated so views stay accurate.
• Use filters and grouping to avoid clutter in large projects.

Need Help?

If you need help selecting the best view for your project or customizing timeline settings, contact your workspace admin or reach out to monday.com support.