Overview

While notifications in monday.com are essential for staying updated on tasks, they can become overwhelming if not managed properly. Fortunately, monday.com gives you full control over how, when, and where you receive alerts.

This article walks you through best practices and settings to manage notifications, reduce inbox clutter, and stay focused on what matters.

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🧭 Types of Notifications in monday.com

monday.com sends updates through several channels:

Notification Type	Where You Receive It
Bell notifications	In-app under the 🔔 icon
Email notifications	Sent to your registered email
Mobile push notifications	On the monday.com mobile app
Slack / Teams integrations	Sent to connected platforms

⚙️ Customize Your Notification Settings

You can easily adjust your notification preferences to control what you see and when.

📍 To Update Notification Settings:

1. Click your profile picture (bottom left)
2. Go to “My Profile”
3. Open the “Notifications” tab
4. Check or uncheck the boxes based on your preferences

You can manage:

• Bell notifications
• Email notifications
• Mobile notifications

✅ Pro Tip: Turn off email notifications if you primarily use in-app or mobile alerts.

📥 Using the Inbox Efficiently

The Inbox in monday.com is your personal feed of updates and changes related to the boards and items you follow.

Inbox Tips:

• Archive messages after reading to reduce clutter
• Use the “Mark all as read” button for batch clearing
• Click on a message to go directly to the relevant item or board

📎 Think of the Inbox as your “activity newsfeed”—not everything requires action.

🧑‍💻 Follow Only Relevant Boards and Items

You only receive updates from boards and items you follow.

To reduce noise:

• Unfollow boards or items you don’t need updates from
  • Click into the board or item → Click the bell icon or “Unfollow” option
• Use the “Following” column to check item-level subscriptions
• Encourage teammates to only @mention those who need to be in the loop

🔕 Less following = fewer irrelevant updates.

🔄 Use Automations for Smart, Targeted Alerts

Set up automations to send notifications only when necessary.

Examples:

• “When status changes to Done, notify Manager”
• “When a new item is created, notify assigned person”
• “Every Monday at 9 AM, notify Project Team”

🎯 Automations keep communication consistent and focused.

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💡 Organize Work with Dashboards, Not Just Notifications

Instead of relying only on alerts:

• Use Dashboards for at-a-glance tracking
• Add Table, Timeline, or Workload widgets to see everything in one place
• Pin your most-used dashboards and boards to your sidebar for easy access

📊 Dashboards reduce the need for constant notifications.

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✅ Best Practices Summary

Action	Benefit
Customize notification settings	Receive only what you need
Archive Inbox messages	Keep workspace clean
Unfollow irrelevant boards/items	Reduce clutter
Use automations for smart alerts	Stay informed without overload
Use dashboards for visibility	Less reliance on notifications
Avoid @mentioning everyone	Respect teammates’ focus

🧠 FAQs

Can I stop email notifications altogether?
Yes! Just uncheck all email options in your Profile > Notifications settings.

What’s the difference between Inbox and Bell notifications?

• Inbox = Updates from boards/items you follow
• Bell icon = Direct mentions and assigned task alerts

Can I mute notifications from a specific board?
Yes. Unfollow the board or mute notifications in the board’s settings.

Do mobile and desktop notifications mirror each other?
You can set different preferences for each device in the notification settings.